Please be aware that if this camp becomes full and we have not received a deposit, your team may be asked to come as a commuter or move to one of our other camps.
Camp Dates: June 3-6, 2024
Camp Code: TX SA I UCA (3-night stay)
Location: University of Texas at San Antonio
| Resident Fees |
|---|
| Athlete – $440 |
| Coach – $395 |
| Commuter Fees |
|---|
| Athlete – $260 |
| Coach – $220 |
Commuter meal tickets: $95.00 per person, includes all meals during camp.
Required Before Camp
What to Expect at Camp
HOW TO REGISTER FOR CAMP
- NCA/Varsity Rep will notify us if you have registered with them.
- If you haven’t registered with NCA, that’s OK!
- Now, complete Southwest Camps’ Registration Form. Click Here (You will get a confirmation email from JotForm.com. Please make sure your email server does not block or think it’s spam.)
Your team will NOT be registered for camp until we have received our online Registration Form. This form contains information that is NOT provided to us by NCA.
HELPFUL HINTS
- Email address should be one you check regularly throughout the summer. Important camp information and updated invoices will be sent to this email address until camp starts.
- If any information should change after you have completed our form, DO NOT fill out this form again. Please call or email us with any changes in numbers, contact information, etc. Be sure to include the school name, group, and camp attending.
- If you have changes in participants or coaches that will be attending camp, please notify Southwest Camps immediately so we may update your account and the campus accordingly.
- Individual Participant (not with team)
The individual participant must be accompanied at all times by a registered adult sponsor (21 or over). The adult sponsor must pay applicable fees and plan on attending the coaches/directors meeting each day for important information. - Make sure to include all bus drivers, chaperones, sponsors, and coaches staying in dorm on your registration form.
DEPOSITS AND PAYMENTS
| Resident Fees |
|---|
| Athlete – $410 |
| Coach – $370 |
| Commuter Fees |
|---|
| Athlete – $255 |
| Coach – $215 |
Commuter meal tickets: $95.00 per person, includes all meals during camp.
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- Prices are per team member or individual attending camp.
- $200 per person (overnight athlete/coach) deposit is required by April 8, 2024. (Non-refundable after April 22, 2024)
- $100 per person (athlete/coach – commuter) deposit is required by April 8, 2024.(Non-refundable after April 22, 2024)
- Your deposit guarantees your spot at camp. If the camp does become full and we have not received your deposit, you may be asked to come as a commuter or move to another camp.
- Invoices are not automatically emailed. Upon request, we will be glad to send you an invoice. Please include the school name, group, and camp attending in your request.
- Please send all payments to Southwest Camps NOT NCA.
Send payments to: P.O. Box 350 Cisco TX 76437. - Preferred payment options: official school check, cashier’s check, credit card or money orders. Personal, gym, booster club or business checks will not be accepted after April 22, 2024.
- Full Payment is due by May 6, 2024. NO EXCEPTIONS.
- Purchase orders for deposit amounts will be accepted to hold your spot at camp. However, they must be paid in full absolutely no later than April 8, 2024. (Non-refundable after April 22, 2024)
Purchase orders for the remaining balance must be paid in full absolutely no later than May 6, 2024. NO EXCEPTIONS.
REFUNDS – CANCELLATION POLICY
Refunds will not be available until after the completion of all 2024 camps and are refunded back to the person or school that paid for camp.
Southwest Camps retains the following amounts per person from any refund you might be due for cancellations or drops.
If canceled or dropped between:
| 45 – 31 days prior to camp start date | $200 per person non-refundable |
| 30 – 15 days prior to camp start date | 50% of total camp fee per person non-refundable |
| 14 – 0 days prior to camp start date | No Refunds |
FORMS REQUIRED AT CAMP
USA CHEER MEMBERSHIP
Varsity Spirit requires all adults attending an Overnight Camp have a USA Cheer/Dance Coach or Professional Membership. Only one of the two USA Cheer memberships is necessary to meet this requirement. The Cheer/Dance Coach Membership is recommended—with the safety and risk management course, along with professional liability coverage—but either the Cheer/Dance Coach Membership or Professional Membership meet this requirement for Varsity Spirit Overnight Camps. Varsity Spirit will cover the membership fee for all registered coaches and team personnel who attend a Varsity Spirit camp lasting two or more days. Check out this link for more information: Which Membership is Right for Me?
These forms must be completed and brought with you to camp.
NCA/VARSITY RELEASE & WAIVER FORMS: Varsity Spirit has transitioned to digital waivers this season.
DIGITAL WAIVERS
- The link to the waiver is available on your myVarsity account.
- Both the waiver template and link to the waiver are unique to your registration and prepopulated with your team’s name, registration number, camp you are attending, and camp dates.
- Click the red plus sign (+) to the right of the link to see the names of all camp attendees who have completed their waivers.
- Please ensure all waivers are completed 3 weeks prior to camp. If an athlete submits their waiver more than once, that’s not a problem! Once submitted, please allow up to 2 hours for waivers to show up in your MyVarsity! Do you need help? Click here: Digital Waivers and FAQ
Please join the Camp BAND to receive important updates from staff including schedules, any last minute updates, etc.: https://band.us/n/afa90ar61fq4r
All camper insurance and medical information including medication is the coach’s responsibility to collect and maintain.
EMERGENCY CONTACT FORM:
Emergency Contact Form– (PDF Form Fill – download required)
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- Complete this form, print and sign. The original and one copy must be turned in at camp check-in. Make a copy for yourself to keep with you at all times during camp.
- Everyone attending camp and staying on campus must be included on this form.
CAMP RULES:
Camp Rules (PDF Form)
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- Please make sure that you provide a copy of the event/camp rules to all participants and guardians of participants.
- Please make sure that everyone that signs the Release and Waiver form is acknowledging that they have read and will comply to event/camp rules. This does include coaches, sponsors, chaperones, and bus drivers.
UTSA Participant Release Forms:
There are separate forms required depending on age. UTSA – Participant Release Form, minor ( PDF form) and UTSA – Participant Release Form, adult (18+) (PDF form).
- Complete the appropriate form, print and sign. The original and one copy must be turned in at camp check-in for EVERY person attending camp. Make a copy for yourself as well to keep with you at all times during camp.
- Everyone attending camp and staying on campus must be included on this form.
VISITOR POLICY:
Due to capacity challenges, we are limiting family/guests to the camp for the final day performances.
Coach – Please make sure to share the visitor policy with all that plan to attend
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- At this time, visitors will be welcomed for the “Final Day Performances” ONLY.
We appreciate your help in adhering to these guidelines and look forward to welcoming any visitors that can make it!
(Please continue to visit the Southwest Camp website for updates.)
FIRST DAY OF CAMP CHECK-IN
When: 9AM – NOON
Registration process must be completed BEFORE checking into the dorms. Plan to turn in all forms at this time.
Where: Guadalupe Hall
1 UTSA Circle
San Antonio, TX 78249
Opening Rally: 1:00 PM at Recreation Wellness Center
UTSA Campus Map
SCHEDULES
CAMP SCHEDULES
Camp/Mascot Schedules Camp schedules are subject to change by the Head Instructor. If there are any changes, a new schedule will be handed out on the first day of camp during the first coaches meeting.
MASCOT SCHEDULE
Camp/Mascot Schedules If there are any changes, a new schedule will be handed out to the mascot at camp.
DORM INFORMATION
Housing in Guadalupe Hall
- Expect one to two per dorm room, bathrooms are shared.
- Room assignments are handled by UTSA and Southwest Camps.
- Dorm rooms are assigned by UTSA staff only.
- Coaches/Sponsors are required to provide rooming assignments for each person staying on campus.
- Dorm room keys for every person will be issued to the coach/chaperone for distribution. The coach/chaperone is responsible for collecting and returning their team’s keys at the end of camp. Any room key lost during camp or not returned at check-out will incur a $25 fee per key that will be billed to and payable by your school.
- Male Team Members: All males will be housed separately from females. Males are not allowed on the female floor. They are welcome to meet downstairs in the lobby.
- The Dorm Room Assignment form (Excel form filled format) is due by May 6, 2024. (No Exceptions)
- Male coaches must bring a female chaperone to stay in the dorm with the team.
- Resident Female Coaches: If you bring more than two male participants to camp, you must bring a male chaperone to stay with them.
- All males (coaches, participants & bus drivers) will be housed together, separate from the females, either in the same dorm or close by.
- ABSOLUTELY NO decorating in the dorms.
- Extra Long Twin size bed sheets are required.
- Bring a blanket just in case the room is too cold.
For special needs or injuries, special arrangements can be made through Southwest Camps. Please call or email us.
MEALS
Roadrunner Cafeteria is now open and fully remodeled!!
- Resident meals will be served in the Roadrunner Cafeteria, see Campus Map for location.
- Resident Fee includes meals, which will begin on the first day at dinner and end on the last day at breakfast.
- Commuters can purchase a meal ticket for $95 at time of registration with Southwest Camps.
- Normally the cafeteria prepares meals/food for all different types of diet. (If you require a special diet, please let us know immediately. Please complete the Guest Food Allergy/Dietary Request Form (PDF Form Fill – download required) and email it to us no later than 2 weeks prior to camp.)
PARKING
- See Campus Map for designated parking areas.
WHAT TO BRING
WHAT TO BRING LIST Use this list to make sure you are prepared. Commuters will not need everything on this list.
- RE-USABLE SCREW TOP WATER BOTTLE
- HAND SANITIZER
- COMPLETED AND SIGNED WAIVERS
- HEALTHY SNACKS AND WATER
- SANITIZING WIPES
- PAPER TOWELS
- TISSUES
- ANY NECESSARY MEDICATION
- BEDDING AND TOWELS
- CAMP WEAR
- CHEER SHOES
- FAN
- FUN DAY OUTFIT/ACCESSORIES
- GAME DAY PROPS: FLAGS, POMS, MEGAPHONES, SIGNS, TEAM MASCOT
- HAIR TIES AND RIBBONS
- HANGERS
- INSECT REPELLANT
- MONEY FOR THE VARSITY SPIRIT SHOP
- SHOWER SHOES
- SUNSCREEN
- TOILETRIES
- UMBRELLA AND RAINCOAT
- UNIFORM
- A GREAT ATTITUDE!
- GUM
- JEWELRY
- GLITTER
If one of your participants requires wrapping at all times, please be sure to bring your own wrapping to camp. The wrapping that we furnish at camp is for injuries during camp.
WHAT TO WEAR
- Check the Camp Schedule for appropriate clothing or contact your Varsity/NCA Rep.
The statement below is a suggestion from NCA:
- 1st Day: Half day PM – Camp clothes – shorts and t-shirts/tank tops.
- 2nd Day: Full day – Camp clothes – shorts and t-shirts/tank tops.
- 3rd Day: Full day – Camp clothes – shorts and t-shirts/tank tops. This is also known as FUN DAY. You can dress to match the THEME but of course, they don’t have to (just a suggestion!) This is also the day that participants try out for All American. Many participants choose to wear their uniforms for tryouts.
- 4th Day: Half day AM – Most teams choose to wear their uniforms on the final day but again, it is not required.
FUN
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This year’s theme is Golden Era
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Outfits for Spirit Night: Celebrate UCA’s Golden Era at this year’s Spirit Night! Your team will go on a journey through the past, present, and future and dress for the era that your team is in. Some theme night outfit examples could include – decades, popular eras like fitness, fashion, spooky, etc.
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CONTACT INFO
- If you have any questions concerning registration, payments, food and dorms, please feel free to contact us either by email or by phone at 888-442-2514 or 254-442-2500.
- If you have questions about classes, instructional items and clothing, you will need to contact your Varsity Rep or call NCA – Cheer 1-800-527-4422.
- Click Here to visit the NCA website or download the NCA 2024 Brochure.